info@purcon.co.uk

Head Of Procurement - London

Public Sector - Procurement
Ref: 121 Date Posted: Thursday 11 Jul 2019
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Operational effectiveness (65%)

Responsible for leading and the client’s procurement function and working with the Principal In- House Solicitor to set the strategic direction of procurement across the organisation.

Responsible for providing specialist high quality procurement advice and guidance as required in pursuits of the client’s day to day operations and develop and deliver best practice policy and process for the procurement of all goods and services, ensuring that these are adopted and implemented across the organisation.

Lead and develop the client’s system of compliance, governance and risk mitigation for procurement by regularly reviewing current relevant legislation, governance and best-practicepublic administration. Ensure that the client’s policy and practice meets the statutory, regulatory and strategic requirements of the business, with particular regard to cost, safety, value and risk. Coordinate with other lottery providers and government departments such as DCMS to increase the efficiency of our operations and to meet NAO other external reviewers’ requirements to act collaboratively.

Achieve the best whole life value for money from procurement spend, maximise benefit and minimise risk to the client, and in particular lead on procurement of all strategic and high value goods and services purchased across the organisation.

Establish and maintain processes for monitoring contracts (including maintaining a robust contracts database and any other necessary databases and/or systems); and the effectiveness of procurement arrangements to ensure that the client obtains best value for public funds.

Provide practical and timely procurement advice to the client on the most appropriate procurement route in line with the client’s strategy, policy and procedures.

Lead on all strategic and high value procurements and providing support to staff in the procurement and management of key contracts ranging from low value to OJEU levels spend. This includes drafting (or assisting with the drafting of) documents, advising and participating in the assessments of tender submissions and assisting in the development of business cases, PQQs, ITTs, evaluation matrix’s and other key documentation required within the procurement cycle.

Create and manage Framework Agreements (or identifying existing agreements that can be used) to cover regular spend areas.

Manage and maintain the online procurement portal, Bravo.

Establish and maintain systems in order to regularly report spend and procurement activity as and when required to the DCMS, Cabinet Office and HM Treasury.

Analyse and prepare regular comprehensive management reports on spend analysis and the selection and engagement of third party suppliers to user department managers, the Executive, and the Audit, Governance and Risk Committee.

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Working with Legal Services, develop appropriate standard Terms of Trade for use across the organisation to ensure consistency in order to manage costs and ensure legal compliance.

Relationship management (30%)

Build strong relationships with all staff and authorised purchasers, ensuring comprehensive communications planning and management to inform and engage the organisation in the activities of procurement. Provide a positive and practical approach to supporting the client’s staff in their role as authorised purchasers.

Advise, support and educate colleagues to ensure that internal operations, practices and processes are consistent with legislation and best-practice and the client obtains best value for public funds

Propose, develop and deliver procurement training to all purchasing stakeholders across the organisation. Continually review changes to legislation and procurement best practice and implement revised policies/practices where necessary to comply with developments

Ensure complete understanding of business requirements through comprehensive stakeholder engagement

Ad Hoc (5%)

To carry out any other duties within the post-holders skills and abilities whenever reasonably instructed.

KEY BEHAVIOURS

Leadership

Positive outlook

Developing self and others

Communicating and influencing

Planning and delivery of work

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ADDITIONAL SKILL REQUIREMENTS

1.Qualified to CIPS Foundation/Certificate of Competence level with current Full CIPS (professional stage) development under way or equivalent relevant experienced gainedworking in a senior procurement role. MSc Procurement & Supply chain (desirable).

2.Previous experience of successfully leading and developing a procurement function within a similar sized public sector/private sector organisation.

3.Working knowledge of Government and European public procurement processes and procedures.

4.Strong relationship building, negotiating and influencing skills backed by recent experience in the development, implementation and evaluation of procurement strategies, policies/procedures and initiatives.

5.Strong experience of procurement processes and knowledge of contract management, tendering requirements and e-procurement.

6.Robust knowledge of procurement metrics and systems with proven ability of setting, monitoring and achieving KPIs and costs savings, and identifying and implementing system improvements and efficiencies.

7.Strong commercial acumen with effective and well developed negotiating, influencing and communication skills.

8.Excellent project management skills with experience of successfully managing a number of complex individual projects.

9.Proven track record of implementing innovative solutions and strategic thinking, delivering tangible outcomes under pressure and to challenging deadlines.

10.Excellent communication and interpersonal skills coupled with strong analytical and problem solving skills. Strong IT skills including knowledge of MS Office.

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